The Purchasing Specialist II is responsible for sourcing product requests for all routine, capital and emergency purchase orders for assigned commodities, and order management (PO to Payment).The Fairview Supply Chain team focuses on the effective and efficient use of resources to deliver the right product, in the right quantity, at the right time, to the right place, for the right price.
This position currently will work remote until May, 2021 due to COVID-19 restrictions. This position is 80 hours per two week pay period and is full benefit eligible.
Responsibilities include, but not limited to:
Placing orders, expediting orders, research and resolve supply receiving issues, product backorders, product substitutions, and assist with resolving any product order discrepancies
Establishing new, and maintain existing, customer accounts with vendors
Managing PO confirmations from vendors, for all POs processed electronically
Communicate with end users the status of orders as necessary
Work closely with Contract Administration in regards to contract availability, terms and pricing
Work closely with clinicians pertaining to finding clinically effective substitutions
Work closely with appropriate vendors, site Supply Chain, Accounts Payable, and end users to identify root-cause of issues and resolve all discrepancies in a timely manner
Work as a mentor fellow members of the Supply Chain, Accts Payable and PCard Team
Lead or participate in process improvement initiatives
BA in Business/related or 4 years Material Services/Purchasing/Supply Chain experience
Five years of Material Services/Purchasing/Supply Chain experience preferably in Healthcare setting.
Ten years of Material Services/Purchasing/Supply Chain experience preferably in Healthcare setting.
Additional Desired Skills:
Purchasing/Supply Chain product knowledge
Ability to source products requests using several different media methods
Must possess critical thinking, organization and prioritization skills
Must be able to work independently
Must possess excellent prioritization skills and be able to attend to multiple and time sensitive tasks
Must have excellent verbal and written communication skills
Must be able to attend to multiple tasks concurrently and react appropriately to all emergency situations
Proficiency working with mainframe applications, Microsoft applications (Word, Excel, Power Point), E-Mail
Must be willing to mentor the applicable Purchasing Specialist I staff and other members on their team
Must have Current Drivers license to travel between sites.
Must work collaboratively with various groups in addressing and resolving issues
Must be able to participate proactively with Supply Chain team members and assist when needed or instructed
Must have excellent customer service skills, preferably in a healthcare setting
Knowledge of process improvement techniques
Support the mission of Fairviews Supply Chain
Demonstrates Commitment to Fairview, department leadership, fellow team members and customers
Together with the University of Minnesota and University of Minnesota Physicians we have created M Health Fairview. M Health Fairview is the newly expanded collaboration among the University of Minnesota, University of Minnesota Physicians, and Fairview Health Services. The healthcare system combines the best of academic and community medicine — expanding access to world-class, breakthrough care through our 10 hospitals and 60 clinics.Fairview Health Services (fairview.org) is an award-winning, nonprofit health system providing exceptional care across the full spectrum of health care services. Fairview is one of the most comprehensive and geographically accessible systems in the state, with 10 hospitals—including an academic medical center and long-term care hospital—serving the greater Twin Cities metro area.Its broad continuum also includes 60 primary care clinics, specialty clinics, senior living communities, retail and specialty pharmacies, pharmacy benefit management services, rehabilitation centers, counseling and home health care services, medical transportation, an integrated provider network and health insurer PreferredOne. In partnership with the University of Minnesota, ...Fairview’s 32,000 employees and 2,400 affiliated providers embrace innovation to drive a healthier future through healing, discovery and education.